20 Mar Steps to Take to Create a Paperless Workplace
At Lakeshore Recycling Systems, we know that more people in the Chicago area are looking for ways to go green. However, many are realizing that they can’t just focus on their home. What about your workplace, where you spend roughly forty hours per week? If you’re really trying to reduce waste, you should focus on your office as well.
One way you can help the environment is by creating a paperless workplace. An office can use a lot of paper, but all that paperwork could be having an adverse effect on the environment if it’s not disposed of properly. In light of that, going paperless at your office could be the way to go. Here are some tips on how to do just that.
Take Stock of What You’re Printing
One of the first steps of converting to a paperless workplace should be figuring out how many documents you’re printing in the first place. See where most of the print jobs in your office are coming from and determine if certain departments are consuming more paper than others. This can be a great way to determine what is being printed and why. Organizations usually discover many items are being printed just because they “always have been”.
Figure Out How Much You Can Save
One of the most effective ways to convince a company to undertake a new initiative is by showing the managers and executive team that it can save money. You can use accounting software to track print-related expenses and show that going paperless can save money in the long run. When you think about how much you spend on printers, ink, paper, and even storage or tech support, the cost savings might become significant.
Switch Over To Online Banking
There are few things that can pile up quite like bank statements, especially if your company has multiple bank accounts. By switching over to online banking, you can stop these from taking up so much space. Many banks will even send other notices via email once you sign up for online banking, eliminating yet another common source of paper waste.
Give Your Employees an Incentive to Go Paperless
One of the biggest factors that determines the success of an initiative like this is what kind of commitment is coming from the top. If management really wants a paperless office, they can take some steps to make it more of a possibility. One way to do that is by giving employees an incentive to use less paper. Set some goals and reward employees for meeting them each week or month.
Digitize More Documents
If you’ve gone paperless, but some of your clients or customers have not, make sure that you have scanners ready to digitize the paperwork they give you. You can store it in a PDF format and not have to worry about sorting through boxes and boxes of documents later. You can also sign documents like contracts digitally or collaborate on more work through cloud-based apps like Dropbox, Basecamp, and Google Docs.
At Lakeshore Recycling Systems, we are 100% committed to the environment. We stand by our pledge to never own a landfill. In addition to offering recycling services in Chicagoland, we also offer roll-off dumpsters, street sweepers, portable restrooms, mulch and many other services.
If you need any more tips on how to build the paperless, sustainable office you’ve dreamed of, contact your Chicago waste recycling experts at (773) 685-8811 today.